Templates

Templates define the fields that items in a collection use. Instead of setting up fields from scratch every time, you can pick a pre-built template or create your own. Templates save time and keep your collections consistent.

Pre-Built Templates

Magpie includes 22 ready-to-use templates covering common collection types. Each comes with fields tailored to that category — condition scales, standard grading systems, and relevant metadata.

General

Template	Fields
Basic Collection	Name, description
Inventory	Name, SKU, quantity, pricing

Entertainment

Template	Fields
Book Collection	Title, author, ISBN, publisher, year, genre, condition, rating
Vinyl Records	Artist, album, year, genre, format (LP/EP/Single), condition (Goldmine scale), label, catalog number, value
Movie Collection	Title, director, year, genre, format (4K/Blu-ray/DVD/etc), rating, runtime
Video Games	Title, platform, year, genre, condition, complete in box, value
Board Games	Name, player count, play time, complexity, category, condition, complete

Collectibles

Template	Fields
Coin Collection	Country, denomination, year, mint mark, grade (Sheldon scale), metal, value
Stamp Collection	Country, year, denomination, condition (Mint/Hinged/Used), catalog number, value
Trading Cards	Player/character, set, year, card number, condition (10-point scale), graded, grade, value
Comic Books	Title, issue #, publisher, year, condition (CGC 0.5–10.0), graded, grade, value
Figurines	Name, series, brand, year, scale, condition, in box, value

Art & Antiques

Template	Fields
Art Collection	Title, artist, medium (oil/acrylic/watercolor/etc), year, dimensions, signed, provenance, value
Antiques	Name, category, era, origin, condition, provenance, value

Fashion

Template	Fields
Watch Collection	Brand, model, reference #, year, movement, case material, condition, box & papers, value
Sneaker Collection	Brand, model, colorway, size, year, condition (Deadstock/VNDS/Excellent/Good/Worn), has box, value
Handbag Collection	Brand, model, color, material, year, condition, authenticated, value

Hobby

Template	Fields
Wine Collection	Name, vintage, region, grape variety, type, rating (1–100), value
LEGO Sets	Set name, set #, theme, year, pieces, minifigs, complete, has instructions, has box, value
Model Kits	Name, brand, scale (1:12–1:700), category, built, condition
Plant Collection	Name, species, date acquired, location, last watered, notes

Sports

Template	Fields
Sports Memorabilia	Item, sport, team, player, year, signed, authenticated, value

Using a Template

When Creating a Collection

1. Click Create New Collection on your dashboard
2. In the creation dialog, open the Collection Type dropdown — templates are grouped by category
3. Pick the template that fits
4. Finish filling in the collection name and click Create

Every item you add to that collection will have the template's fields available to fill in.

Browsing Templates

The Templates tab on your dashboard is the template library. It has tabs for different sources:

• My Templates — Templates you've created
• Shared With Me — Templates others have shared with you
• Community — Magpie's built-in templates (marked with an Official badge) plus public templates created by other users. Use the copy button on any of them to save an editable copy to My Templates.

Use the search box to find a template by name. The 22 pre-built templates appear in the Community tab with an Official badge, and are also available in the Collection Type dropdown when creating a collection.

Creating Custom Templates

If none of the pre-built templates fit your collection, create your own.

1. Go to the Templates tab on your dashboard
2. Click Create Template
3. Enter a name and optional description
4. Choose an icon and color
5. Select a category (collectibles, entertainment, fashion, hobby, etc.)
6. Add your fields:
   • Give each field a label (e.g., "Condition", "Year", "Brand")
   • Choose a type: Text, Long Text, Number, Currency, Dropdown, Date, Yes/No, URL, Email, Rating, or Color
   • For dropdown fields, enter the options separated by commas
   • Mark fields as required if every item should have them
7. Click Create

You can add up to 30 fields per template and create up to 50 templates on your account.

Editing a Template

Hover over one of your templates in My Templates and click the pencil icon to change its name, description, icon, color, category, or fields. Changes don't affect collections that already used the template.

Sharing Templates

Sharing With Specific Users

1. In My Templates, hover over your template and click the share icon (or open the template card)
2. Enter the email address of the person you want to share with
3. Click Share

The template appears in their Shared With Me tab in the template library.

Removing a Share

1. Open the template
2. In the share list, click Remove next to the user you want to unshare with

Note: Publishing your own templates to the Community tab isn't available yet — the Community tab currently features Magpie's official templates. For now, share templates directly by email.

Rating Templates

Help other users find great templates by rating templates shared with you:

1. Open a template from the Shared With Me tab
2. Click the star rating (1–5 stars)

Duplicating Templates

Found a template you like but want to customize it? Duplicate it to your library:

1. Open a template from the Shared With Me or Community tab
2. Click Duplicate
3. A copy is added to My Templates where you can edit it freely

Tips

• Start with a pre-built or community template when one is close to what you need — it's faster than building from scratch
• Use dropdown fields for values with a fixed set of options (condition, category, format) — this keeps your data consistent and filterable
• Include a value/currency field if you want to track what your items are worth and see portfolio totals on the Analytics tab
• Templates are applied at the collection level — all items in a collection share the same fields