Templates

Templates define the fields that items in a collection use. Instead of setting up fields from scratch every time, you can pick a pre-built template or create your own. Templates save time and keep your collections consistent.

Pre-Built Templates

Magpie includes 21 ready-to-use templates covering common collection types. Each comes with fields tailored to that category — condition scales, standard grading systems, and relevant metadata.

General

Template	Fields
Basic Collection	Name, description
Inventory	Name, SKU, quantity, pricing

Entertainment

Template	Fields
Books	Title, author, ISBN, publisher, year, genre, condition, rating
Vinyl Records	Artist, album, year, genre, format (LP/EP/Single), condition (Goldmine scale), label, catalog number, value
Movies	Title, director, year, genre, format (4K/Blu-ray/DVD/etc), rating, runtime
Video Games	Title, platform, year, genre, condition, complete in box, value
Board Games	Name, player count, play time, complexity, category, condition, complete

Collectibles

Template	Fields
Coins	Country, denomination, year, mint mark, grade (Sheldon scale), metal, value
Stamps	Country, year, denomination, condition (Mint/Hinged/Used), catalog number, value
Trading Cards	Player/character, set, year, card number, condition (10-point scale), graded, grade, value
Comic Books	Title, issue #, publisher, year, condition (CGC 0.5–10.0), graded, grade, value
Figurines	Name, series, brand, year, scale, condition, in box, value

Art & Antiques

Template	Fields
Art	Title, artist, medium (oil/acrylic/watercolor/etc), year, dimensions, signed, provenance, value
Antiques	Name, category, era, origin, condition, provenance, value

Fashion

Template	Fields
Watches	Brand, model, reference #, year, movement, case material, condition, box & papers, value
Sneakers	Brand, model, colorway, size, year, condition (Deadstock/VNDS/Excellent/Good/Worn), has box, value
Handbags	Brand, model, color, material, year, condition, authenticated, value

Hobby

Template	Fields
Wine	Name, vintage, region, grape variety, type, rating (1–100), value
LEGO Sets	Set name, set #, theme, year, pieces, minifigs, complete, has instructions, has box, value
Model Kits	Name, brand, scale (1:12–1:700), category, built, condition
Plants	Name, species, date acquired, location, last watered, notes

Sports

Template	Fields
Sports Memorabilia	Item, sport, team, player, year, signed, authenticated, value

Using a Template

When Creating a Collection

1. Click + New Collection on your dashboard
2. In the creation dialog, click Choose Template
3. Browse by category or search for a template
4. Click a template to select it
5. The template's fields will be applied to your new collection
6. Finish filling in the collection name and click Create

Every item you add to that collection will have the template's fields available to fill in.

Browsing Templates

The template picker has tabs for different sources:

• System — The 21 pre-built templates
• My Templates — Templates you've created
• Shared — Templates others have shared with you
• Community — Public templates created by other users

You can filter by category and sort by newest, most used, or top rated.

Creating Custom Templates

If none of the pre-built templates fit your collection, create your own.

1. Go to Templates (accessible from the navigation or collection creation flow)
2. Click Create Template
3. Enter a name and optional description
4. Choose an icon and color
5. Select a category (collectibles, entertainment, fashion, hobby, etc.)
6. Add your fields:
   • Give each field a label (e.g., "Condition", "Year", "Brand")
   • Choose a type: text, dropdown, number, currency, yes/no, rating, or date
   • For dropdown fields, enter the options separated by commas
   • Mark fields as required if every item should have them
7. Click Create

You can add up to 30 fields per template and create up to 50 templates on your account.

Sharing Templates

Sharing With Specific Users

1. Open a template you created (from My Templates)
2. Click Share
3. Enter the email address of the person you want to share with
4. Click Share

The template appears in their Shared tab when creating a collection.

Removing a Share

1. Open the template
2. In the share list, click Remove next to the user you want to unshare with

Publishing to the Community

Make your template available to all Magpie users:

1. Open a template you created
2. Click Publish
3. Your template appears in the Community tab for everyone

To remove it from the community, click Unpublish. Existing collections using the template are not affected.

Rating Templates

Help other users find great templates by rating community and shared templates:

1. Open a template from the Community or Shared tab
2. Click the star rating (1–5 stars)

Ratings help surface the best templates in the "Top Rated" sort.

Duplicating Templates

Found a template you like but want to customize it? Duplicate it to your library:

1. Open any template (system, shared, or community)
2. Click Duplicate
3. A copy is added to My Templates where you can edit it freely

Tips

• Start with a pre-built template and duplicate it if you need to add or remove fields — it's faster than building from scratch
• Use dropdown fields for values with a fixed set of options (condition, category, format) — this keeps your data consistent and filterable
• Include a value/currency field if you want to track what your items are worth and see portfolio totals on the Analytics tab
• Templates are applied at the collection level — all items in a collection share the same fields